AIESEC Lausanne: Remembering Kick-Off: OC work

(Finally) Last post from Kick-off!! Teamee track, leader track, newie track and mascot exchange wouldn't be possible without the work of some people who stay awake after the parties and clean the party room so it's ready for the session next morning and... no no no.... it's not me who's going to talk about it, but Monika Malo!!

OC Work done by extended OC starting Wednesday upon arrival at Fiesch at 18h. This list is in no way in chronological order. My brain is not functioning well enough in order to actually remember what happened first and last.

• Finish welcome bags: stuff around 150 bags with a variety of goods. Clean up storage room afterwards. Sort cardboard and garbage.
• Prepare badges. Sort badges by LC.
• Stock buildings with water, snacks, fruit (sometimes done with the help of a van, but not always). Distribute PET bags and garbage bags at refreshment stations.
• Prepare party room: once the delivery truck was unloaded, move literally tons of drinks in to the party room via the window in an assembly line. Build couches and tables (donation from IKEA), and build the bar.
• Make room assignments (done by St. Gallen).
• Coordinate with the Chair when program schedule changes; move breaks or room changes. Necessitate different tech in different rooms. Distribution of beamers, TV, speakers.
• Write up LC time schedule.
• Set up check-in, group LCs according to size so that no one person doing check-in ends up with too many arrivals at one time; conduct check-in for arrivals and sell coupons in same location.
• Set-up chairs for opening plenary; take down chairs afterward and set up tables for Global Village.
• Take down Global Village tables, sweep floor, collect garbage. Set up chairs for following morning (plenary).
• Print out and laminate signs (room numbers with arrows, etc.)
• Prepare party room for the party: decorations, ice, prepare bar and stock the refrigerators. Empty out glass, PET, garbage containers from previous night’s party.
• Party: workers behind bar. 2 shifts (early and late). Sell coupons. Clean up puke, broken glass, drink spills. Clean up.
• Prepare coffee breaks. Serve coffee and check that there is enough fruit and cookies. Clean-up coffee breaks. Wipe down area and make sure no garbage left.
• Wake-up call 7h15. Do the 3 buildings.
• Check-in late arrivals in the OC office. Tell them where they need to go.
• Correct mistakes on badges (only major mistakes)
• Answer to the needs of the facis: “I need tape.” “ Can I print this?” “I need to make 4 times 12 copies of this.”
• Friday: greet and accompany arriving externals. Guide them to the appropriate room. Answer any questions that they have; supply cables, tape, anything else that they request.
• Lost and found.
• Early check-out in the OC office.
• Write (by hand) 300+ sugar cubes (thank you Toufic and Mano)
• Empty PET bags and take behind kitchen.
• Sunday clean up. Empty all buildings, snack stations (after morning session). Collect, empty, recycle hundreds of PET bottles (merci les cochons!)
• Empty out the storage room (leftover in kind raising: Mentos, condoms, cookies, Bionade, smoothies, etc.) and put at the bottom of the stairs for delegates to take home.